Accounts Assistant

Location: City of London, London
Contract Type: Contract
Specialisation: Finance & Accounting
Salary: Up to £25000 per annum
REF: BBBH234683_1563444045

A leading international law firm is looking for an enthusiastic Accounts Assistant who has previous experience within legal finance, to join their finance team.

Key responsibilities:

  • To open and sort the accounts team's post.
  • To distribute invoices to the relevant budget holders and ensure they are coded and authorised correctly, in line with office and firm policy.
  • To input invoices into the purchase ledger system and ensure they are paid promptly within supplier timeframes.
  • To proactively offer assistance to fellow Accounts Payable Assistant, Accounts Payable Coordinator and Assistant Finance Manager in reconciling large supplier accounts, including Get Taxi, Vacherin (in-house catering provider) and Seamless (online food delivery company) etc.
  • To assist with weekly supplier payment runs and any ad hoc urgent payments.
  • To handle foreign payments, post direct debits and prepare petty cash payments.
  • To prepare PSA schedules in respect of evening meals and late night taxis.
  • To make disbursement payments to ensure compliance with Solicitors' Accounts Rules.
  • To check and process lawyer and staff expenses claims, ensuring compliance with authorisation requirements and office / firm policy.
  • To act as a point of contact within the Accounts team by dealing with internal and external queries by phone and email.
  • To ensure that all accounts payable documentation is scanned, filed and / or archived as appropriate.
  • To assist with other ad hoc duties in relation to office expenditure as and when required

Key requirements:

  • Minimum of one year accounts payable experience, ideally within a law firm
  • Team player, with a 'can do', positive and reliable attitude
  • Highly organised and responsive with an ability to prioritise and work to deadlines
  • Must demonstrate strong attention to detail
  • Excellent communication skills, both written and verbally
  • Flexible and willing to work overtime when workload demands