Revenue & Billing Administrator

I am delighted to be partnered with an excellent US Law firm in their search for a Billing and Revenue Administrator to join their London office. The role reports into the finance director and sits in an experienced finance team.

The daily duties of the role:

Billing Management:

• Prepare and distribute pre-bills to partners.
• Process and finalize invoices, ensuring VAT requirements are met.
• Ensure all finalized invoices are sent to clients by partners before month-end.
• Manage e-billing, including client onboarding to the e-billing platform and prompt eBills upload (BillBlast).
• Handle billing-related queries, amendments, transfers, and write-offs.

Credit Control:

• Prepare and send monthly statements to clients.
• Follow up on all invoices over 30 days old.
• Meet and liaise with partners regarding outstanding accounts receivable (A/R).
• Communicate directly with clients about outstanding A/R.
• Handle client audits, bankruptcy, and debt collection proceedings.

Reporting:

• Prepare and maintain detailed quarterly schedules of cash collection estimates.
• Generate and present monthly lockup reports (AR & WIP) with comments to the Billing and Revenue Manager.
• Prepare bad debts and credit note provisions schedules for year-end accounts for the Financial Accountant.
• Create various weekly and monthly reports for local PG leaders on fee earners' time, WIP, and AR.
• Analyze and interpret negative trends in WIP, recommending remedial actions.
• Maintain and update the schedule of charge rates.
• Ensure correct application of charge rates in the billing system.
• Liaise with partners regarding client letters advising rate changes.

The right candidate will have experience in:

• Experience: Minimum of 2 to 3 years' experience in a legal firm (essential).
• Technical Skills: Proficiency in IT, particularly with Excel and Aderant (essential), as well as Aderant Expert Billing & Collections.
• eBilling Systems: Preferable experience with web-based eBilling systems and vendors.
• Interpersonal Skills: Excellent interpersonal skills, capable of building strong working relationships at all levels. Must be tactful and diplomatic, especially in high-pressure situations.

If you meet the requirements of this role, please apply above or email archie.humphreys@ambition.co.uk

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