Revenue Administrator

I am partnered with a top US law firm in their search for a revenue administrator to join their London team on a permeant basis. The role reports into an experience revenue manager and sits in a team of 6.

Day duties of the role:

• Perform client billing and collection activities for assigned clients, ensuring accuracy and timeliness.
• Prepare billing packages and edit draft invoices based on partner mark-ups, including write-offs, time/cost transfers, narrative adjustments, and application of approved discounts.
• Review Proformas for misallocated time entries and ensure compliance with client billing policies.
• Communicate updates or changes in client billing policies to timekeepers.
• Monitor aging of unbilled fees and outstanding accounts receivable for assigned partners and clients.
• Track unapplied funds and manage collection efforts, including proactive follow-up with partners, clients, and internal stakeholders.
• Meet regularly with the Senior Revenue Manager, Revenue Supervisor, and partners to review billing status, outstanding invoices, and collection strategies.
• Handle billing and client-driven requests as needed, maintaining up-to-date knowledge of all billing responsibilities.
• Generate and analyze billing variance and write-off reports, securing appropriate approvals based on firm policy thresholds.
• Prepare and submit electronic invoices via client-designated e-billing platforms, ensuring successful submission and addressing rejections or reductions.
• Monitor payment status of client accounts and coordinate collection efforts with internal teams, including the Billing and Collection Committee and Financial Managers.
• Provide support to partners and clients regarding outstanding or short-paid invoices.
• Maintain accurate status updates in the firm's collection database.

You will need experience in:

• Relevant experience in a similar role within a law firm or professional services environment
• Essential working knowledge of Elite 3E
• Strong understanding of billing processes and financial management principles
• Familiarity with HMRC and SRA regulatory requirements
• Excellent client service skills, with a professional and responsive approach
• Clear and confident verbal and written communication skills
• Strong communication abilities when engaging with senior stakeholders
• Exceptional organisational skills and attention to detail
• Ability to work effectively under pressure and meet tight deadlines
• Numerate and confident in budgeting and financial reporting
• Proficient in Microsoft Office applications and legal finance systems

If you meet the requirements of this role and are looking for a new role, please apply, or reach out to archie.humphreys@ambition.co.uk

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