Accounts Payable Assistant

I am delighted to be partnered with an established international Law firm in their search for an Accounts Payable assistant to join their London office.

Day duties:

• Collaborate closely with Directors and account stakeholders to ensure prompt invoice processing.
• Accurately and promptly input and post all office account transactions in line with internal Service Level Agreements and the current SRA Accounts Rules 2019.
• Adhere to all financial controls, policies, and procedures at all times.
• Work as part of a team dedicated to providing exceptional service to the firm and its clients.
• Prepare and process electronic payments and receipts in compliance with statutory requirements, internal controls, and service level agreements.
• Follow up on unallocated funds and ensure correct treatment of office account monies.
• Support and resolve outstanding bank reconciliation items.
• Reconcile, process, and pay professional disbursements through an electronic platform in compliance with statutory requirements, internal controls, and service level agreements.
• Assist with processing all office account payments, expenses, credit notes, direct debits, and ad-hoc supplier payments as needed.
• Proactively reconcile supplier invoices and follow up with suppliers to ensure prompt posting of charges.
• Assist with internal and external audits, including SAR AR audits, monitor compliance with SRA Accounts Rules, and ensure any breaches are promptly reported and remedied.
• Maintain the highest standards of service levels and quality of work, ensuring strict deadlines are met at month and year ends.

The right candidate will have:

• Ideal candidates will have prior experience in legal finance at a global law firm, particularly in Accounts Payable, managing high volumes, coding, posting, obtaining approvals, and supplier management.
• Familiarity with statutory regulations such as the SRA Accounts Rules, VAT, and Anti-Money Laundering regulations is highly desirable.
• Experience with Aderant Expert/Elite is advantageous.
• Meticulous attention to detail.
• Strong verbal and written communication skills, capable of engaging with individuals at all levels within the firm, as well as clients and suppliers.
• Consistently professional demeanor.
• Ability to perform well under pressure and meet tight deadlines.
• Proactive and diligent work ethic.
• Friendly, capable, and willing to collaborate within a team.

If you meet the requirements of this role please apply or reach out to archie.humphreys@ambition.co.uk

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