Billing Coordinator

I am delighted to be partnered with an exceptional US law firm in their search for a Billing Coordinator to join their London office. The role reports into an experience Billing manager and is an excellent opportunity for an experienced Billing Coordinator to join a great team.

Day duties of the role:

• Produce and circulate prebills for lawyer review; apply requested edits and finalise invoices
• Confirm all billing activity aligns with applicable Outside Counsel Guidelines (OCGs)
• Ensure all client-specific billing instructions are accurately recorded and maintained
• Maintain up-to-date knowledge of eBilling platforms and coordinate with the eBilling Team to submit invoices and track their progress
• Contribute to the management of Alternative Fee Arrangements, including annual review and validation
• Communicate with client billing contacts, with CSL approval, to support invoice submission and collection processes
• Regularly review client financial pipeline (unbilled work and receivables); discuss status updates with CSLs and record notes in the Pipeline Control System
• Demonstrate strong proficiency in the firm's billing platforms and related tools
• Generate custom billing and financial reports for lawyers and clients upon request
• Review time and expense submissions for clarity, grammar accuracy, and consistency
• Oversee and update billing details and arrangement information for all allocated clients and matters
• Collaborate closely with Client Service Lawyers (CSLs) to support prompt invoice generation and collection efforts

The right candidate will need:

• Demonstrates a strong commitment to ongoing professional development
• Able to build productive working relationships with colleagues across the department, office, and firm
• Shows strong service‑focused behaviour when interacting with others
• Capable of managing multiple responsibilities at the same time
• Works independently with initiative, sound judgment, and appropriate escalation when required
• Maintains clear, effective written and verbal communication
• Able to adapt to shifting priorities while meeting required deadlines
• Possesses solid organisational abilities and attention to detail
• Builds and maintains effective relationships with external clients, vendors, and other third parties
• Demonstrates dedication to the goals and values of the department and the wider firm

If you meet the requirements of the role and are looking for a new role in legal finance please apply or reach out to archie.humphreys@ambition.co.uk

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