Billing Coordinator

I am delighted to be working with an established UK Law firm in their search for a Billing Coordinator to join their London office. Joining a billing team of 3 this is an excellent opportunity to join a fast growing Law firm.

The duties of the role include:

• Serve as the primary contact for queries and requests from lawyers across multiple regions.
• Coordinate and distribute the monthly billing workload, including preparing WIP reports, amending WIP, drafting, and finalizing bills. Assist paralegals with billing queries and support the billing team.
• Manage eBilled clients, including uploading LEDES files and bills, onboarding new eBilled clients, managing client invoices and rates, and handling invoice rejections and queries.
• Ensure compliance with internal billing procedures.
• Communicate with clients.
• Collaborate with the accounts team.
• Manage disbursements.
• Request the opening of new case files.
• Costs Analysis:
• Generate reports and assist in monitoring WIP and billed fees to ensure budget compliance.
• Aid in the preparation of cost estimates, budgets, and monitoring compliance.
• Assist with the preparation of interim and final statements of costs.

The needed experience is:

• 1-2 years of experience in legal billing and/or patent prosecution billing/client invoicing is highly preferred.
• Experience with e-billing systems.
• Previous experience in accounting.
• Professional demeanour - personable, well-prepared, adaptable, and enthusiastic.
• Ability to manage personal workload and ensure high standards of completion.
• Excellent organizational skills and ability to prioritize tasks.
• Initiative and a strong desire to consistently exceed expectations.
• Self-motivated with a strong sense of teamwork.
• Resilient and adaptable.
• Strong numerical skills.
• High attention to detail and an analytical mindset.
• Excellent IT skills, particularly in Excel.

If you meet the requirements of the role well, please apply or reach out to archie.humphreys@ambition.co.uk

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