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Accounts Payable Supervisor

A newly created Accounts Payable Supervisor opportunity has arisen in a law firm to take on a hands on role managing all aspects of the Accounts Payable function for their main LLP and other group entities (including overseas offices). The role will be on an initial 12 month FTC basis whilst they go through a large project implementing a new Accounts Payable and expenses systems however there is a possibilty for extenson after the 12 months/ or a permanent role avaiable for the right person.

Key duties in the role include:

  • Responsible for the supervision and mentoring of the two Accounts Payable Assistants
  • Take full ownership of the purchase ledger, ensuring supplier statements are reconciled, invoices are paid to terms, suppliers are accurately set up on the system, and outstanding balances are chased and cleared.
  • Payment of supplier invoices and employee expense claims.
  • Preparation and review of weekly payment runs.
  • Accurately process supplier invoices, ensuring they are appropriately authorised, coded and posted on to the system.
  • Manage the Accounts Payable mailbox and deal with supplier queries, ensuring all queries are resolved efficiently and professionally.
  • Manage and take ownership of employee expense claims, ensuring appropriate authorisation, receipts provided, correct coding for all expense claim items, and following up on employee queries.
  • Support the Financial Accountants in month end reporting, posting journals and providing ad-hoc analysis as required.
  • Key member of the project team for implementing a new Accounts Payable and Expenses system.
  • Identify process improvements within accounts payable and expense claims, and work with key members of staff (e.g. heads of department, budget holders, PAs etc.)

To be successful in your application for the Accounts Payable Supervisor role, you will need to have working in a senior Accounts Payable role before and be familiar with supervising other team members. Law firm or wider professional services background is preferred.