Finance Coordinator & PA to Director

Location: London, England
Contract Type: Permanent
Specialisation: PA & Business Support
Salary: £40000 - £45000 per annum
REF: BBBH222640_1528882007

PA to Director and Finance Coordinator

Magic Circle Law Firm

Up to £45k

This leading law firm are looking for a PA to support their Finance Director and a member of the board. This is a great opportunity to join a firm and truly make the role your own.

Duties will include but not limited to;

Key responsibilities, include but are not limited to the following:


  • Liaising regularly (at least on a weekly basis) with Director and Head of Finance to identify work commitments and prioritising your workload accordingly
  • Proactively identify areas of responsibility and tasks you can take ownership of
  • Diary management for Director and Head of Finance
  • Managing Board and OpsCom deadlines
  • Proactive monitoring of mailboxes and diaries and taking responsibility for ensuring that the Director and Head of Finance have all supporting paperwork and necessary information for each meeting or appointment
  • Liaising with the travel company to make travel and accommodation arrangements
  • Taking ownership for answering telephone calls when the Director and Head of Finance are unavailable
  • Screening, prioritising and dealing with incoming e-mails, post and voicemail, acknowledging receipt and responding where able and appropriate;
  • Drafting short letters, memos or notes (non legal content) in a literate and professional manner;
  • Preparation and submission of expenses, including chasing for receipts following meetings and business trips and following up on authorisations;
  • Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business;
  • Management of senior team holiday, sickness and agile working arrangements;
  • Arranging annual performance reviews for direct reports of the Director/ Head of Finance;
  • Assisting other members of the department with overflow work, where possible; and
  • Undertaking other additional duties as reasonable required by Director/ senior team members.

To be successful in your application for Legal PA you will need to be;

  • Experience of working in a similar role in professional services preferably in a Finance environment.
  • Many aspects of this role will be confidential and the individual will be required to maintain strict confidentiality and act with diplomacy, tact and discretion at all times.
  • Excellent IT skills, particularly MS Outlook, MS Word, Excel and PowerPoint.
  • Exceptional organisational and time-management skills.
  • Excellent attention to detail and high levels of proactivity and initiative
  • Ability to work under pressure and at times to very tight deadlines.
  • Ability to work well in a team environment and with limited supervision,
  • Calm, methodical approach.


If this PA to The Finance Director position sounds like you, apply now!